Official Polish documents -
without leaving home
Birth, marriage and death certificates, register extracts and citizenship papers. Handled in English, delivered to your door.
Your document, step by step
- We identify the right Polish office
- We prepare and submit the request
- We obtain your official document
- Apostille or translation, if needed
- Tracked delivery to your door
PoloniaHub in numbers
39 countries
Polish birth certificates sent to clients from 39 countries
48 countries
Clients from 48 countries have worked with us on their Polish documents
Figures from our own orders.
What do you need from Poland?
Choose a category to see available documents, requirements and next steps. If you are unsure which record is right, tell us where the document will be used.
Birth, marriage & death certificates
Polish civil registry records for citizenship, family, probate and other formal matters.
Explore vital recordsCitizenship & identity
Citizenship confirmation, PESEL applications and information about Polish passport documentation.
Explore citizenship servicesEmployment & ZUS records
Employment certificates and social security records documenting work and insurance history in Poland.
Explore employment recordsCompany & business records
KRS, CEIDG and NIP documents for due diligence, business and cross-border administration.
Explore company recordsProperty & inheritance records
Land register extracts, cadastral records and document support for Polish inheritance matters.
Explore property recordsApostille & sworn translation
Preparation options for Polish documents intended for use with an authority outside Poland.
Explore document preparationWhat is changing in Polish documents?
Five recent official notices, with the practical context explained in English.
ETIAS: what the 2027 plans mean for Polish citizens
A new Polish consular notice explains the planned ETIAS launch and why Polish citizens with a second nationality should check their Polish travel documents.
Source: Polish consular service in the United KingdomRead update →
The consolidated mObywatel Act has been published
The official legislation service has published the consolidated text of the mObywatel Act in the 2026 Journal of Laws, item 1232.
Source: Polish official legislation service (ELI)Read update →
UK settled and pre-settled status: identity-card travel reminder
The Polish consular service confirms continued identity-card travel for people covered by the EU Settlement Scheme exception.
Source: Polish consular service in the United KingdomRead update →
Autumn changes to CEIDG and business correspondence
The ministry sets out the October e-Doręczenia milestone and the planned move to online CEIDG business registration from 1 November.
Source: Ministry of Development and TechnologyRead update →
Online child passport applications: PESEL and consent matter
Updated UK consular instructions highlight the conditions for an online passport application for a child under 12.
Source: Polish consular service in the United KingdomRead update →
Selected official notices · Reviewed 10 October 2026. Dates shown are the sources’ publication dates.
Family records, identity and case support
Registration, corrections, name changes and passport document preparation, with an individual quote before paid work begins.
Foreign civil record registration
Have a birth, marriage or death certificate issued outside Poland? We help prepare its registration in the Polish civil register, coordinate the required documents and handle the agreed correspondence in Polish.
Price confirmed after case review
Explore serviceCivil record correction
A name, date or family detail does not match, or information is missing from a Polish civil record? We help organise the supporting records and prepare the agreed request for correction or completion.
Price confirmed after case review
Explore serviceAdministrative case review
Not sure which Polish documents you need or where to begin? Request a quote for an administrative case review, with an agreed document checklist and practical next steps explained in English.
Paid review · price agreed before it starts
Explore serviceForeign divorce documentation
Divorced outside Poland and need your Polish marriage record updated? We help organise the foreign judgment, supporting certificates and translations, and coordinate the agreed administrative steps.
Price confirmed after case review
Explore servicePolish name change support
Use a different name abroad, or need to apply for an administrative change of your Polish first name or surname? We help organise the evidence, prepare the agreed documents and coordinate the administrative steps in English.
Price confirmed after case review
Explore servicePolish passport document preparation
Applying for your first Polish passport, renewing after a name change, or asked for additional Polish records? We help organise the supporting document package before your consular appointment.
Price confirmed after case review
Explore serviceGo directly to the document you need
Each service page explains what you receive, what information is needed and the expected route to completion.
Polish birth certificate
Official birth record from the relevant civil registry.
View birth certificate servicePolish marriage certificate
Official marriage record for formal or family use.
View marriage certificate servicePolish death certificate
Official death record for probate and other procedures.
View death certificate serviceCitizenship confirmation
A formal route to confirm whether you hold Polish citizenship.
View citizenship confirmationLand register extract
Current information recorded for a Polish property.
View land register serviceKRS company certificate
Official information for a company entered in the National Court Register.
View KRS certificate serviceA clear route from request to document
The exact office, evidence and timing depend on the service. You see the relevant information before starting and can ask us about an unusual case.
Choose a service
Select the document you need or describe the purpose of your request so we can point you in the right direction.
Provide the known details
Send the names, dates, places or reference information listed on the service page. Requirements vary by record.
We handle the Polish process
The request is directed to the relevant registry, archive, court register or other Polish authority.
Receive your documents
Available copies and delivery options depend on the document. Apostille or translation can be arranged where needed.
Finding the record is only the first step
The document must match the purpose for which it will be used. We help you identify the appropriate record and available preparation options before the request proceeds.
- The correct registry, archive or official source
- The appropriate document type and format
- Apostille review where the receiving authority requires it
- Sworn translation options for use in another language
Useful information to have
- Full names, including previous spellings
- Approximate dates of relevant events
- Town, parish, registry office or property location
- Your relationship to the person named in the record
- The country and authority where the document will be used
Do not have every detail? Send what you know and we will explain whether the request can move forward.
What we check before we take the case
Before we accept a request, we check where the record should be held, what evidence is needed and what can realistically be done. About PoloniaHub and our service scope.
The office that holds it
Your request is matched to the relevant civil registry, archive, official register or authority.
What you need to send
Service pages explain the information normally required and what the service is intended to provide.
A timeline we can defend
Timing is presented by service and can vary with record availability and the processing office.
Only the details we need
Personal details are requested only as needed for the selected document or procedure.
What a document costs
Prices start from €145 and vary depending on the document, complexity and services required. We confirm the full price, including the agreed official costs and any extras, before payment.
Official fees included
Our price already includes the fees charged by Polish authorities. You see one total before you pay.
Extras shown upfront
Apostille, sworn translation and courier delivery are listed on each service page. Where a price depends on your case, we confirm it before you pay.
What our fee covers
Identifying the right office and record, preparing the request, correspondence in Polish, certification where it is needed, and delivery - not the document itself.
Questions before you order
Requirements differ between records and authorities. These answers explain the usual starting point.
How much does it cost?
Prices start from €145 and vary depending on the document, complexity and services required. We confirm the full price, including the agreed official costs and any extras, before payment.
Do I need to travel to Poland or speak Polish?
Most document requests can be started remotely and our service is provided in English. Some later procedures, such as a passport appointment, may require you to attend in person; the relevant service page explains this where applicable.
How long will my request take?
Timing depends on the type of document, the information available and the processing office or archive. Check the individual service page for an estimate, and ask us if your case involves older or incomplete records.
Will the document be accepted outside Poland?
Acceptance is decided by the authority receiving the document. Depending on the country and purpose, it may ask for a particular record format, an apostille or a sworn translation. Tell us where the document will be used so the available options can be reviewed.
What information should I provide?
For civil records, useful details include the person’s full name, event type, approximate date and place. Other services may require a company number, property details or an authority reference. The service page lists the usual requirements.
What if a surname was changed or spelled differently?
Include every known spelling, along with dates, locations and relatives’ names where available. Historical and emigrant records may use different versions of a name, so these details can help identify the correct record.
Can I add an apostille or sworn translation?
These options are available for relevant documents. Whether they are needed depends on the document, destination country and receiving authority, so confirm that authority’s requirements before ordering.
What if you cannot find the record?
If the record cannot be found, you receive a written report of the offices and archives searched. The receiving authority decides whether that report meets its requirements. Tell us what the document is for before we begin.
Are you a law firm?
No. PoloniaHub is a document service. We obtain official Polish records and deal with Polish offices on your behalf under a written power of attorney. We do not give legal advice and we do not represent clients in court or in contentious proceedings. Where a case needs a Polish advocate (adwokat), legal adviser (radca prawny), a notary or a sworn translator, we say so and you instruct them directly. Decisions on citizenship and register entries are made by the Polish authorities, not by us.
Find the Polish document you need
Choose what you need help with. Explore the relevant service, see the required details and start your request online.
Not sure which record you need? Explore a case review →